About our meetings
The Town Council conducts the majority of business through a structure of five main Committees and five Sub-Committees, meeting on a regular basis throughout the year. All Council and Committee meetings are open to the public and the agendas and minutes of meetings are published on the website.
LLTC is unusual in the parish council sector as we publish all meeting papers and background reports – not just the agenda – and this covers a number of years, rather than just the current and previous year which is standard policy. We also permit public attendance at meetings of Task and Finish Groups (short term groups convened for a specific project purpose).
Members of the public are very welcome to attend any of our meetings (see details below), or to contact us at any time for information (see Contact Us page).
Members of the public may speak for up to three minutes per person at meetings, regarding items which are on that meeting agenda. A total of 15 minutes per meeting is allocated for public speaking. This is an opportunity to ask a question or make a statement about something on the meeting agenda. Depending on the subject matter, sometimes it may be possible to give an immediate verbal answer or response, but it is more likely that a written answer or response would be provided to you later on (please leave your contact details with us).
Any queries or comments regarding items not on a meeting agenda cannot be discussed and should be put in writing to the Town Clerk. You are welcome to contact us with questions or concerns during normal office hours by telephone or email. You are also welcome to come and speak to us at the White House, but it may be better to book an appointment in advance so that the right person is available to speak with you.
Occasionally some meeting agenda items may be restricted and we will ask members of the public to leave. This is usually due to commercial sensitivity (e.g. award of contracts), legal or insurance related proceedings or staffing matters.
In September 2021 the Council adopted a Making Meetings Accessible policy (please see below). If you have any accessibility requirements please do not hesitate to contact us.
Update: 9 September 2022: the period of national mourning for Queen Elizabeth II has necessitated some changes to scheduled meetings. Please check our Democracy pages at the link below for the latest information.
Meetings generally take place at the White House other than Full Council which generally takes place at the larger venue of the Astral Park Sports & Community Centre. Meetings are open to the public except for specific agenda items which may be confidential if they relate to contracts or staffing matters, for example. Members of the public may speak on agenda items (for further details see the guidance notes below). We would ask any residents with symptoms of Covid-19 to please not attend meetings. Remote or virtual attendance may be possible for some meetings.
Planning applications: we would remind residents that the Town Council is only a consultee in the planning process and would strongly recommend residents write to the planning authority, Central Bedfordshire Council, with any comments on current or pending planning applications. You may also wish to make your views known to a town councillor who is on the Town Council’s Planning and Transport Committee and/or email to: firstname.lastname@example.org
Grounds and Environmental Services Committee – comprises ten Councillors and deals with matters including parks, pavilions, cemeteries, allotments, play areas and green spaces.
View recent Grounds and Environmental Service Committee agendas and minutes.
Cultural and Economic Services Committee – comprises ten Councillors and deals with matters including the street market, community promotions and events, business and economic development.
View recent Cultural and Economic Services Committee agendas and minutes.
Policy and Finance Committee – comprises eleven Councillors and deals with matters including finance, auditing, staffing matters, policies and accommodation. View recent Policy and Finance Committee agendas and minutes.
Planning and Transport Committee – comprises ten Councillors and considers planning applications and transport matters within the Parish. All comments and requests are forwarded to Central Bedfordshire Council as the Planning and Highways Authority for a final decision.
View recent Planning and Transport Committee agendas and minutes.
Partnership Committee – comprises five Town Councillors and five Central Bedfordshire Councillors and deals with matters including the town centre, supporting the local business economy, tourism, community engagement and projects on which the two Councils can work in partnership. View recent Partnership Committee agendas and minutes.
The Annual Parish Meeting, held each March, provides an opportunity for residents to come and find out more about what the Town Council does and to ask questions of their Councillors.